Masai Mara Wilderness Lodge (UK) Limited (“we”) are committed to protecting and respecting your privacy.
For the purpose of the Data Protection Act 1998 (the “Act”), the data controller is Masai Mara Wilderness Lodge (UK) Limited of DS House, 306 High Street, Croydon CR0 1NG.
1 INFORMATION WE MAY COLLECT FROM YOU
1.1 We may collect and process the following data about you:
(a) information that you provide by filling in forms on our site www.maraengai.com (“our site”). This includes information that you provide at the time of subscribing to any of our services or requesting certain services through our site, for example by making an accommodation booking using our automated online booking facility. We may also ask you for information when you report a problem with our site.
(b) information that you provide in instructing us to arrange your holiday, such as your name, postal address and email address, the names and other personal details of all parties travelling, including passport or other identity card details, and your payment details.
(c) correspondence where you contact us for any purpose.
(d) details of transactions you carry out through our site and of the fulfilment of your orders.
(e) details of your visits to our site and the resources that you access.
1.2 We may also ask you to complete surveys and/or customer satisfaction questionnaires that we use for research purposes, although you do not have to respond to or complete these.
2 IP ADDRESSES
We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration. This is statistical data about our users’ browsing actions and patterns and does not identify any individual.
4 WHERE WE STORE YOUR PERSONAL DATA
4.2 Subject always to clause 4.1, all information you provide to us is stored on secure servers. Any payment transactions will be encrypted and stored on PCI compliant servers.
4.3 Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
5 USES MADE OF THE INFORMATION
5.1 We use information held about you in the following ways:
(a) to ensure that content from our site is presented in the most effective manner for you and for your computer.
(b) to organise, process and fulfil your request for any holiday that you would like to arrange through us, including any accommodation, flights, transfers and other ancillary leisure or travel services. This may involve one or more of our third party affiliates who provide us with the technology to enable you to book certain services via our site, or who are directly responsible for fulfilling a certain service (such as our Kenyan affiliate, Masai Mara Wilderness (Lodge) Limited, who will provide accommodation and related ancillary services). In fulfilling your order, we will need to process your bank and/or debit/credit card details for payment and billing purposes.
(c) to provide you with information, products or services that you request from us or which we feel may interest you (such as information on our resorts, including any safari and wildlife updates and any community projects), where you have consented to be contacted for such purposes.
(d) to carry out our obligations arising from any contracts entered into between you and us.
(e) to allow you to participate in interactive features of our service, when you choose to do so.
(f) to notify you about changes and additions to our service, including any special offers or updates relating to our accommodation portfolio.
5.2 We may also use your data, or permit selected third parties to use your data (including, in particular, our affiliated company in Kenya, Masai Mara Wilderness (Lodge) Limited) to provide you with information about goods and services which may be of interest to you and we or they may contact you about these by post or telephone.
5.3 If you are an existing customer, we will only contact you by electronic means (e-mail or SMS) with information about goods and services similar to those which were the subject of a previous sale to you.
5.4 If you are a new customer, and where we permit selected third parties to use your data, we (or they) will contact you by electronic means only if you have consented to this.
5.5 If you do not want us to use your data in this way, or to pass your details on to third parties for marketing purposes, please tick the relevant box situated on the form on which we collect your data.
5.6 See also clause 3.2 above.
6 DISCLOSURE OF YOUR INFORMATION
6.1 We may disclose your personal information to any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 1159 of the UK Companies Act 2006.
6.2 We will disclose your personal information to our Kenyan affiliate, Masai Mara Wilderness (Lodge) Limited, where you have booked accommodation and any ancillary service (such as a wedding) with this company through us. As stated above, your personal data will be transferred and stored outside of the EEA for this purpose and by submitting your personal data you consent to this transfer, storing and processing.
6.3 We will also disclose your personal information to third party suppliers for the fulfilment of your travel arrangements, including (but not limited to) airlines and airline booking representatives, and any transfer, excursion and wedding service suppliers (as applicable).
6.4 We may disclose your personal information to third parties:
(a) in the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.
(b) if Masai Mara Wilderness Lodge (UK) Limited or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets.
(i) exchanging information with other companies and organisations for the purposes of fraud protection, credit risk reduction and credit/debit card validation during purchasing; and
(ii) disclosing your identity to any third party who is claiming that any material posted or uploaded by you to our site constitutes a violation of their intellectual property rights, or of their right to privacy.
7 YOUR RIGHTS
7.1 We would like to be able to use your personal data, or pass it on to third parties, for marketing purposes. You have the right to ask us not to process your personal data for marketing purposes. You can exercise your right to prevent such processing by “ticking” certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting us at firstname.lastname@example.org.
7.2 Our site may, from time to time, contain links to and from the websites of our partner networks and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
8 ACCESS TO INFORMATION
The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.